UNDP Travel & Protocol Assistant | Paid Internship || Apply Now
Paid
Country: Afghanistan
City: Kabul
Details
UNDP Travel & Protocol Assistant | Paid Internship || Apply Now
The Travel & Protocol Assistant works in close collaboration with the Operations, Programme, and Projects staff in the CO and other UN agencies staff to exchange information and ensure consistent service delivery as well as high quality and accuracy of work. The incumbent provides support to the Protocol Associate and Travel Assistant on administrative and finance-related tasks while promoting a client and result-oriented approach.
Duties and Responsibilities
- Contributes to the implementation of operational strategies:
- Full compliance with UN/UNDP rules and regulations, policies and strategies on protocol and travel management.
- Full compliance with UN/UNDP rules and regulations in the implementation of effective internal control, proper design and functioning of a client-oriented travel and visa management system.
- Supports travel and protocol management processes for CO Units, UNDP projects, and at the request of other Agencies:
- Assists in processing travel in Quantum via the Travel module;
- Assists in processing cost-recovery bills in Quantum for the travel services provided by UNDP to other Agencies.
- Follows up with contracted travel agent to ensure the provision of high-quality professional service and the most competitive price.
- Processes travel authorization and travel claims in line with travel entitlements for staff, consultants, UN and visitors.
- Provides support on hotel management and hotel reservations for visiting UN/UNDP officials.
- Support to plan missions for delegations in country and within country.
- Supports Travel Profile creation as required.
- Prepares Travel related reports on a regular basis.
- Supports the development of Logistics Notes for events, ensuring accuracy of information relating to travel and protocol matters.
- Contributes to the implementation of sourcing strategies:
- Assists in the collection and analysis of the market situation in travel service areas.
- Provides support on coordination of DSAs and assists in conducting administrative surveys.
- Assists in planning for and the preparation of LTAs for travel and hotel services on behalf of UN Agencies.
- Supports knowledge building and knowledge sharing in the CO:
- Participation in the training for the programme, operations, and projects staff on travel.
- Sound contributions to knowledge networks and communities of practice.
Performs other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the office.
Check : FAO Internship Program 2024 (Fully Funded)
Required Skills and Experience for Travel & Protocol Assistant
Education:
- Secondary education is required or
- University degree in Business Administration or Public Administration or Tourism & Hospitality Management will be given due consideration but it’s not a requirement
Experience:
- Minimum of 5 years (with High school diploma) or 2 years (with a bachelor’s degree) of relevant experience in administration, and travel/protocol coordination.
- Experience in Microsoft Office applications (Word, Excel, etc.) and experience in working with web-based management systems is required.
Required skills:
- Experience in Microsoft Office applications (Word, Excel, etc.) is required.
- Experience in Travel and Protocol management, visa processing, hotel and accommodation booking arrangement, Long Term Contract Management with the Travel Agent
- Previous experience in working with web-based management systems such as ERP systems is required.
Desired skills in addition to the competencies covered in the Competencies section:
- Demonstrated experience with UNDP, UN agencies or other international organizations is an advantage
- Experience in Project Management or demonstrated experience in planning, organizing, and controlling resources is an advantage.
- Experience in financial analytics and financial management is an advantage.
- Experience with client engagement would be an advantage.
Required Language(s):
- Proficiency in English is required – both written and oral.
- Fluency in the local language of duty station Dari and/or Pashto is required.
Also Check : Paid Al Qasimi Foundation Internship Program 2024 in UAE
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Specifications
| Type of Opportunity | Internships |
|---|---|
| Deadline | 17 July,2024 |
| Country | Afghanistan |
| City | Kabul |
| Organizer | UNDP |